About AdminPRO

Ease your congregation into the 21st century with AdminPRO, a comprehensive software package that integrates church administration and financial management into one easy-to-use programme.

Our aim is to apply our experience to develop and supply quality affordable Church Administration Software that will assist Christian churches across the denominational spectrum in the administration and financial management of their congregations.

AdminPRO manages all members/resident's information and finances, sending and receiving Email and SMS messages. The financial module makes it possible to keep track of all financial transactions of multiple bank accounts and to reconcile at the end of each month from the bank statements.

Background and History

During 1997, a local pastor expressed the need for an electronic address list of his congregation members that could be updated regularly. Gemeente98 was written and eventually expanded to include more key functions. As more congregations heard about the programme and requested it for use in their own offices, the programme (by then known as Admin2000) was streamlined to become more professional and technologically advanced.

To date, AdminPRO is used in over 250 church offices throughout South Africa and abroad. Our clients include AFM, PPK, FGC, Reformed Churches as well as independent churches. From congregations as small as 60 members to some as large as 10,000, AdminPRO is flexible enough to suit the individual needs of any church.

Congregation Administration

Comprehensive tools for managing your congregation's day-to-day operations:

• Pastoral time management and duties
• Staff management and salaries
• Communication, including personalised letters, email and SMS's
• Diary organiser and reminders
• Printable registration form for new members
• Visitor information and follow-up

Group Management

Organize and manage various groups within your congregation:

• Unlimited interest groups, including cell and small care groups
• Geographic groupings and wards
• Leadership levels
• Baptism and christening information
• Committees and commissions

Member Information

Comprehensive member management capabilities:

• Individual and family information with insertion of photos
• Record keeping of pastoral visits
• Personal and counselling notes
• Flagging of new members
• School database
• Gifts ministry questionnaire

Communication Tools

Stay connected with your congregation:

• Send and receive SMS and email
• Manage letters with mail merge capabilities
• Group SMS's and emails
• Personalised communication options
• Pocket PC compatibility

Financial Management

Complete financial management system for churches:

• Management of multiple bank accounts and individual funds
• Budget functionality
• Income and expenses tracking
• Payment options: Electronic, cheque, Debit orders and Internal transfer between funds
• Petty cash management
• Printing of receipts and reports
• Reconciliation of multiple bank accounts
• Detailed financial reports including income, expenses, member contributions, fund statements and financial summaries

Employee Management

Manage your staff and payroll:

• Employee information management
• Payroll management
• Payslips generation
• UIF calculations
• Detailed reporting on employee finances

Reports and Statistics

Generate comprehensive reports for informed decision-making:

• Various detailed and summary reports using any available data
• Attendance statistics
• Financial reports and statements
• Member contribution reports
• Custom report generation

Additional Features

Extra functionality to support your ministry:

• Library and Bookshop management
• Attendance tracking and statistics
• Visitor follow-up system
• Multi-level security and user permissions

Old Age Home Module

AdminPRO was commissioned by a local Old Age Home in 2012 to be modified for use by retirement facilities. This module is now actively being used by about 10 Old Age Homes throughout South Africa.

This extension manages day-to-day administration as well as all finances for each resident:

• All general resident information including photo, notes, medical information
• Communication with next of kin via SMS and email
• Hospital history tracking for each resident
• Management of parking, power, and other resident services
• Individual resident funds and debit accounts
• Monthly statements and comprehensive financial reports

Technical Specifications

AdminPRO is built on solid technical foundations:

• Compatible with Windows 10, Windows 7 or 8
• Minimum screen resolution 1024x768
• Network friendly for multi-user environments
• Programme is not dependent on any third-party software
• Data conversion from other programmes available (contact us for assistance)
• Bilingual (English and Afrikaans)
• Restore and back-up of data functionality

Training and Support

We provide comprehensive support to ensure you get the most from AdminPRO:

• Comprehensive online user manual available
• Training for first-time users
• Customer support via email, telephone or fax
• Automatic upgrades available to existing customers
• Ongoing technical assistance